Foschini Group Upgrades in Style with Panaya


Foschini Group | SAP Upgrade Automation

“Just to let you know that we have successfully completed our SPS18 and EP4 implementation this weekend in record time, once again using the Panaya analysis and associated development and test tasks.”

- Gerhard Mitton, Senior Department Manager

Upgrade Synopsis

  • Upgrade from 4.7 to ERP 6.0
  • SAP modules: FI/CO, MM, HR
  • Technical upgrade
  • Upgrade driver: needed ERP 6.0 platfor

Upgrade Benefits

  • 85% saved on project budget
  • 100% saved on outsourcing
  • 60% reduction in code corrections
  • 50% reduction in unit testing
  • 50% shorter project

The Foschini Group

The Foschini Group (TFG) opened for trading in 1924 and has been listed in the South African stock exchange since January 1941. Today, TFG is one of the leading retailers in South Africa, with recent expansions into Zambia expanding its footprint. Now comprised of 14 trading brands such as Donna-Claire and Markham, TFG specializes in lifestyle products, from fashion to cosmetics to sporting apparel. Since 2006, TFG has counted on SAP to manage its financial operations that include over 1,600 retail stores. TFG's SAP systems are supported by Foschinidata, TFG's internal IT services division.

The Challenge

In 2008, TFG's Gerhard Mitton was feeling the heat. As a Senior Department Manager at Foschinidata, Mitton was charged with creating the project plan for the ERP 6.0 upgrade. Although the upgrade was originally motivated by SAP's extended maintenance deadlines for 4.7, SAP ended up pushing back the end of maintenance date. But there was no looking back: Foschini Group's business users were now excited about what ERP 6.0 could do for them. One way or the other, Mitton had to make the upgrade happen.

The allocated budget was lower than Mitton's calculated needs. There was also a hard stop deadline to contend with: Foschinidata had to complete the upgrade by the end of June 2010. New store openings in Zambia were planned for September 2010, and configuration changes such as cross-border currency adjustments would take the rest of the summer. If they didn't finish the upgrade by the end of June, they would have to push it back until November/December, resulting in a year-long code freeze from the environment first being worked on – an unacceptable scenario.

The Solution

Mitton needed a way to hit his deadlines and mitigate the risks. During his upgrade research, Mitton downloaded a white paper from Panaya on avoiding SAP upgrade pitfalls. Soon after, he got a phone call from a Panaya account manager. "Initially, I was very skeptical," recalls Mitton. "It was just the beginning of Software as a Service as a concept. I remember thinking, 'What are you going to do with our code - we're just going to send it off to you? How do we know how accurate your information is?'"

Mitton gave Panaya's demo a shot. "After Panaya ran the analysis on our data, they came back with a result that was very close to the picture I had in  my mind, but with much more detail," says Mitton. "Panaya told us how long it should take to do the upgrade and provided a list of the objects we needed to change." Mitton had seen enough: he presented Panaya to his CIO. "The way I sold it to my CIO is: they are bringing us much closer to the end result, much quicker than working through all these issues for ourselves," says Mitton. "Plus, Panaya's price was right – a tenth of what I expected to pay." TFG selected Panaya.

Spectacular Results

Mitton knew the project was a success before he ran the numbers, but they were still eye-opening. Panaya allowed TFG to cut their estimated project time in half, saving 50 percent of the testing time, 60 percent of code corrections and significant savings in cost. As for the limited budget Mitton was nervous about? Only 15% of the allocated budget was spent - an 85% savings. Aside from a short stint with one on-site Basis consultant, there were no consulting or outsourcing costs. "You simply don't need consulting with Panaya telling you exactly where you need to go," says Mitton.

Even with rock solid numbers, Mitton points to an even bigger Panaya benefit: risk reduction. "If it wasn't for Panaya, I can categorically say we wouldn't have had the sense of comfort to be able to go ahead with the upgrade," says Mitton. "This was a major success story."

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